Set up grouping schedules

Grouping schedules enable you to group similar accounts together for tax exports, reports and financial statements — available in a future release — and to calculate net income in the trial balance. You can add or modify an unlimited number of grouping schedules for your project.

Open your project and click the Groupings tab.

  • We recommend that you use the default grouping schedule, Account Classification, which you can modify or rename. If necessary, you can add new grouping schedules.
    Code Description Subcode Description
    CA Current Assets CASH Cash and Equivalents
    MS Marketable Securities
    AR Accounts Receivable
    INV Inventory
    PE Prepaid Expenses
    OCA Other Current Assets
    NPE Net Property and Equipment PE Property and Equipment
    NON Non-Depreciable Property and Equipment
    AD Accumulated Depreciation
    NCA Non Current Assets LT Long Term Investments
    IA Intangible Assets
    ONCA Other Non Current Assets
    CL Current Liabilities AP Accounts Payable
    CUR Current Portion of Long Term Debt
    NP Notes Payable
    AL Accrued Liabilities
    COMP Compensation
    INT Interest Payable
    TAX Income Taxes Payable
    OCL Other Current Liabilities
    LTL Long Term Liabilities LTD Long Term Debt
    DEF Deferred Income Taxes
    OLTL Other Long Term Liabilities
    EQ Equity CS Capital Stock
    CAPC Capital Contributions
    CAPW Capital Withdrawals
    APIC Additional Paid in Capital
    TS Treasury Stock
    PE Partnership Equity
    RE Retained Earnings
    OE Other Equity
    DIV Dividends
    INC Income SALE Sales Revenue
    RET Returns and Allowances
    COS Cost of Sales COS Cost of Sales
    EXP Operating Expenses GEN General and Administrative Expenses
    SE Selling Expenses
    RM Repairs and Maintenance
    DEP Depreciation Expense
    OC Owners Compensation
    OOE Other Operating Expense
    OI Other Income Gain Gain on Sale
    OI Other Income
    OE Other Expenses LOSS Loss on Sale
    OE Other Expenses
    INT Interest Expense INT Interest Expense
    TAX Provision for Income Taxes TAX Provision for Income Taxes
    MEMO Memo MEMO Memo
    OTH Other Miscellaneous
  • Each grouping schedule is comprised of a set of codes or subcodes. You can add, edit, or delete codes and subcodes. To add a new code, click Add and select Code. In the Add Code panel, enter a name for the code, add a description, and then select a category and a detail.
    There are 14 predefined categories available in the application.
    Current Assets
    Net Property and Equipment
    Non Current Assets
    Current Liabilities
    Long Term Liabilities
    Equity
    Sales
    Cost of Sales
    Operating Expenses
    Other Income
    Other Expenses
    Interest Expense
    Provision for Income Taxes
    Memo
  • You can modify each grouping schedule by assigning accounts to codes or subcodes. Select one or more ungrouped accounts, select a code or subcode, and then click Group.

Notes

  • Each code can have an unlimited number of subcodes.
  • When accounts are grouped to revenue and expense codes or subcodes in the Account Classification grouping schedule, the application calculates the net income and displays the balance in the Net Income row of the trial balance. Currently, the application calculates net income for only the Account Classification grouping schedule.

Tax grouping schedules

You can select from a list of pre-defined tax grouping schedules unique to each tax entity. You can assign an ungrouped account to a specific tax form and line number in the Grouped Accounts list.

Onvio entity type UltraTax CS entity type
Individual 1040
C-Corporation 1120
Limited Liability Partnership 1065
Partnership 1065
S-Corporation 1120S
Sole Proprietorship 1040
Exempt Organization 990
Trust 1041
  • The contents of the tax grouping schedule vary based on the entity type for the contact.

    Note: The application does not provide tax grouping schedules for Unspecified or Limited Liability Company entity types. You cannot add custom tax grouping schedules.

  • You can assign unique unit numbers with a 3-digit maximum to tax codes related to a form that allows for multiple units (e.g., rentals and farm rentals). To add a unit, highlight a line number in the Grouped Accounts list, click Edit, and increase the amount in the Number of Units field.

The availability of some or all of these features depends on the applications your firm has licensed and the permissions your firm’s administrator has enabled for you.

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